Minutes from the Farragut Band Boosters Meetings
Meeting was called to order by President Bates at 7:02PM and attendees (36) were welcomed.
Approval of July meeting minutes and treasurer’s report
President Bates asked that July meeting minutes be approved (copies of minutes were available). Susie Carden motioned to approve minutes and Kathy Newman seconded the motions. All boosters agreed.
Bob Browning made treasurer’s report- $19,439.48. Mary Turner made a motion to accept the treasurer’s report and Peggy Shaw seconded the motion. Body agreed.
Old Business
Chaperones: Janice Moore stated that she would be co-chairing as head chaperone with Margaret Evans. Margaret will replace Janice in the future as head chaperone. The band will use six busses this year . Students will sign-up for bus assignment and assignments can be changed as needed utilizing the proper channels. Chaperones will be booked in advance once volunteer sheets become available.
Kroger Cards: Approximately $400 was recently received. New registration must be done. Michelle Lewis provided an information packet. Pam Schroder agreed to chair this effort.
Blue Building Clean-UP: Unwanted material have been identified. Jim Johnson will coordinate removal.
Band Camp: Cassie Miller thanked all volunteers and requested additional help in the future (sing-up will be in the spring. Cups were provided by Wendys.
Band Dance/Bar-B-Que: Dinah Bates stated that the kids did not like the music. Additional pizza was purchases and mor drinks prepared. Bar-B-Que was a success. Paid for 400 people so broke even.
Summer Insanity: Susie Carden encouraged parents to try to get mor kids to join the band.
Season Football Tickets: Pam Schroder said profit of $1236 had been made. Boosters were encouraged to sell tickets. Mr. Rogers stated that tickets should only be sold to band members faimily according to a previous agreement with the school athletic director.
Parent T-Shirts and Car Magnets: Dianah Bates stated that parent t-shirts had been ordered and should be available before the firs home game. Car magnets have been received, actual size is much smaller than expected. Dinah asked if they should be sold for a lower cost, and boosters agreed that the $5 price was appropriate, since it is like a donation. Suggestion was made that an attempt should be made to sell them to FHS middle school band. Mr. Rogers reminded us that approval should be obtained from Mr. Danner prior to sale.
Band Video: Still need someone to take pictures. Mr. Rogers suggested that individuals take pictures and combine them at year end into a vide. He emphasized the reward of having yearly videos.
Band Jewelry: Since this activity will be turned over to Barb Browning by Janice Moore, it will become a more formal process. Invoices will be submitted to the Boosters as they are received. A check for $422.75 was presented to the boosters. Barb stated that between October 2004 and August 2005 a $1000 profit had been made. Jewelry sale was available at this meeting.
Concessions: Mary Ann stated that the ice machine was not working during band camp. Appropriate people were informed; however, it is still not working. Need to be fixed before the first home game. Mr. Rogers agreed to talk to the Coach about it. Concession stand was very dirty form baseball games. Boosters were urged to sign up to work in concession stand during the five home games. Linda Pickens stated that ice and cups will be given by McDonalds upon request. McDonalds has requested a band picture for positing.
Fruit Sale: Mike Murphy stated that prices will be set in the next few weeks, to be reported in next meeting. He expect prices to be slightly lower than last year. Not as many grapefruit available this year.
Patrons’ Fund: Lanny Bates is in process of getting letters out.
Pit Crew: Don Rhiner was not present, but Dinah Bates urged others to get involved.
Uniforms: Marie Johnson stated that all members that attended band camp had been fitted. Additional members will be fitted soon. Barb Browning mentioned the need for new uniforms; however, Mr. Rogers stated that the current uniforms were purchased with longevity usage in mind, so new uniforms are not needed.
Golf Tournament: Barb and Bob Browning presented a proposal of this tentative fund raiser. They had discusses it with Avalon Golf Course (choice site because of price constraints) manager and tentatively agreed to host it on October 21. This date was chosen assuming that students would be out of school. They were requested to try to get it reschedule on October 28. Mr. Rogers reminded group that this was a booster activity so school sessions should not be a deciding factor. Bob stated that a golf tournament takes a lots of people. Committees are need, so boosters were asked to see Bob or Barb after the meeting. They informed the group that they cannot solicit sponsors because of previous associations, but they can serve as advisors. Barb explained the proposal, which included the fees ($75.00 per player) and prizes. She stated that money is made form sponsors. Tim Earith asked about the rain out policy. Bob stated that eh manager would make that decision on the day of the tournament. There are about six week for all planning.
Directory/E-Mail: Cheryl Boykins has sent e-mails to old addresses, please inform if you did not receive e-mail.Directory completion tenatively by week-end, wit distribution week of August 23.
Officers & Committee Chairmen Vacancies: Dinah Bates informed the group that Daryl Boykins has agreed to serve as Vice President.
New Business:
Sarah Davey stated that coupon book sales can provide selling department with a profit of $5 per book. She suggested that the band sell books as a group. An example of available profit was given if each member sold only one book. This effort would need a coordinator before and after school to distribute books and collect money. Profits most likely would have to go into Mr. Rogers account, which would be ok since it could offset booster account output. Sarah Davey motioned that the band students sell coupon books as a profit, and Bob Browning seconded the motion. All boosters agreed.
Directors Remarks: Mr. Rogers stated that on August 20 at 7:15Am he will take a pep band , one bus, (mostly upper classmen) to UT. Relevant students already have the info. They should return to FHS around noon. Concert dates have changed to December 8 (due to exam policy) and April 18 (conflict with drama department). September 20, Tuesday, Knox County HS bands exhibition will be held at south Doyle HS. FHS is the last of 12 bands performing (~8:45PM). Bands perform in 15 minute intervals. Bob Kessler will host the exhibition and it will be broadcast on public TV. Tickets will be sold by each school. FHS will sell ticket for $5, but will give tickets to those unable to pay. Ticket sale profits will be kept by individual schools, and hosting school will keep profits form tickets sold at gate and concessions. This exhibition will be rotated among Knox County High School yearly. Competition Dates are October 8 (Heritage HS), October 15, and October 29. He stated that he does not attend the same competition twice because of preconceived expectations. Not sure if uniforms will be worn for Bearden game, due to weather. Mr. Rogers will discuss with BHS band director and both bands will be dressed appropriately. October 14 is homecoming (band members will be excused after half time). October 21 is senior night.
Adjournment: President Bates asked for a motion to adjourn the meeting at 8:20 PM. Mr. Taylor motioned to adjourn the meeting and Peggy Shaw seconded the motion.